Standing Rules for Voting Cedar Hill Club

Sample voting certificate:

In accordance with Article VI , Section 2, of the Cedar Hill Club Bylaws. I certify by my signature below that I am the designated family member authorized to vote in the election of trustees on October xx, 2XXX.

_________________________________ ____________________________ ___________

Signature Print Name Date

_________________________________

Family Bond Number

Mail Ballot Counting and Recording Procedure

Step 1.

Envelope mailed to member:

Encloses:

Explanation of voting procedure

Rationale of ballot subject

Ballot

Envelope for ballot

Return envelope

Step 2.

Member:

Reads enclosed material

Signs voting certificate

Marks ballot and encloses ballot in envelope and seals it and folds it to fit inside the return envelope (CHC addressed)

Mails ballot and voting certificate to CHC in return envelope or brings the sealed envelope to the annual meeting.

Step 3:

Secretary receives ballots from voting member and places in lock box or secure location. Box is given to Tellers Committee when votes are going to be recorded. Five tellers should be elected by voting members at the annual meeting. The member who receives the largest number of votes will serve as the committee chair.

Step 4.

First Tellers:

Open return envelope

Verify voting certificate on rolls, record that association member has voted

Drop ballot envelope (unopened) in ballot box

Step 5:

Second tellers:

Day of annual meeting

Open ballot box

Open all ballots envelopes, remove ballots, and stack in one pile

Count and record ballots

Sign Tellers Report